{"id":2428,"date":"2016-01-05T12:11:59","date_gmt":"2016-01-05T17:11:59","guid":{"rendered":"http:\/\/www.eventmobi.com\/en\/blog\/?p=3409"},"modified":"2025-08-12T12:10:52","modified_gmt":"2025-08-12T16:10:52","slug":"4-quick-tips-to-energize-your-kick-off-meeting","status":"publish","type":"post","link":"https:\/\/www.eventmobi.com\/blog\/4-quick-tips-to-energize-your-kick-off-meeting\/","title":{"rendered":"Event Kick-Off – 4 Quick Tips to Energize Yours!"},"content":{"rendered":"

An Event Kick-Off should be exciting and inspiring, not dull and boring. This is your chance to get everyone together in one room to bounce around ideas, get valuable feedback, and really set the tone for the rest of the year.<\/span><\/p>\n

<\/p>\n

Aside from bringing the team together and getting enthusiastic about what\u2019s to come, kick-off meetings allow you to gain perspective for the new year by reflecting on the previous year. You can celebrate successes, but also admit important failures and use them as learning points moving forward. These meetings also provide a chance for valuable team planning, training initiatives, and team building.<\/span><\/p>\n

While you may want to treat a kick-off meeting like any other meeting, it\u2019s important to give them the extra attention they deserve. You\u2019re presenting and planning your entire year! It\u2019s crucial to build the proper momentum with your team and you have about one hour to do so. If you\u2019re stumped, we have some tips that will add some zest to your kick-off meeting last minute.<\/span><\/p>\n

1. Change The Name Of Your Event Kick-Off<\/h3>\n

Consider not calling it an \u201cevent kick-off.\u201d When you call it a “kick-off,” it implies a lot of the decisions have already been made without any input, and it could make some members on your team feel excluded. Also, \u201cevent kick-off\u201d sounds stuffy, cliche\u00a0<\/span>and boring, doesn\u2019t it? A more positive approach would be to name the meeting something that implies there\u2019s still work to be done (which is true!).<\/span><\/p>\n

Why not call your event kick-off ‘The Road Ahead 2016’, or ‘2016: Preparing for Growth’? You can still create slides ahead of time with information that\u2019s already been decided for the new year, but giving it a fun name implies that there is room for ideas, changes, and input \u2013 which there should be. If team members feel like they\u2019re going to be able to have an impact at the meeting, they\u2019re more likely to actively listen and take part, rather than sit back and sip their coffee. <\/span><\/p>\n

2. Make it Interactive<\/h3>\n

\"Interactive<\/p>\n

Everyone is going to roll into the meeting expecting to have to sit still for an hour or so and listen to the presenter. Chances are, most people are already checked out mentally before the meeting has begun. So switch it up! Start off your meeting by asking everyone to jot down some ideas for an upcoming conference or event. <\/span><\/p>\n

Crowdsourcing feedback and ideas is simplified\u00a0by event technology like a conference app with audience response systems<\/a>. Allowing attendees to enter their questions or comments using the Ask-A-Question feature will give\u00a0them the opportunity to vote up their favourite responses. <\/span><\/p>\n

Alternatively you could open a survey or live poll and pose questions like: “What sessions do they think need to be included? What icebreakers worked really well? What presenters do they want to see again? Which type of food do they want to see at the next event?” While you may have already thought out your next event, you should keep the floor open to new innovative ideas that you may have missed. You can quickly set up live polling and have attendees vote on things within the event app, gathering data and results in real-time for an immediate impact, or download them later to crunch the numbers.<\/span><\/p>\n

Consider a fun approach like a trivia game. At EventMobi, we use our company event app<\/a> for office games to introduce some friendly competition. With gamification built into the event app, we set up a trivia game where the passcodes are the correct answers to questions about the company. <\/span>If the objective is to review last year, create questions that go over details of last year\u2019s events, such as \u201cWhich venue had the best coffee?\u201d While this may feel like a game to your team, when you go over the answers, you\u2019ll be surprised at the quality of the feedback. You\u2019re getting valuable input from the team in quick and fun way! <\/span><\/p>\n

3. Consider a Surprise Guest Speaker<\/h3>\n

While your event kick-off is likely already planned for 2016, it\u2019s not too late to reach out to some contacts (and even clients) to come in and deliver a brief introduction or\u00a015-minute inspirational talk. If you have a trustworthy client, perhaps they\u2019d be interested in coming in to chat about a positive experience with your team they had in the past year. Within the event app, you can tease a surprise speaker by naming the session \u201cSecret Speaker\u201d and uploading a speaker profile with hints in the display picture and biography. <\/span><\/p>\n

It doesn\u2019t have to be complex, just something to shake things up and get your team to sit up straight and feel motivated to listen. You could even consider having someone make an appearance via Skype for a quick surprise. <\/span><\/p>\n

4. Create a Networking Mixer<\/h3>\n

\"Networking<\/p>\n

Gamification is also a great way to promote networking and team building. Make time in the middle of the meeting to get people up and out of their seats talking to one another. We saw one client create a \u201cMeet the Founder\u201d challenge as part of their event game where staff had to find the Founder, say hi, and he would give them his passcode. If you’re unfamiliar with using gamification at events, download our eBook from Event Gamification<\/a>.<\/span><\/p>\n

This is a great way to encourage junior staff to meet more senior employees. You can have questions such as \u201cFind a colleague who has been around longer than five years\u201d or \u201cWho has been a part of the marketing team longest?\u201d This is also a really great way for team members to meet a mentor for the 2016 year and a really great icebreaker overall.<\/span><\/p>\n

Company wide meetings don\u2019t have to be a one way street where a speaker stands at the front to relay a bunch of important information. Rather, they can be an exciting and inspiring time for the whole team to get together, meet one another, and feel ready to really take on the new year. Don\u2019t overlook the small details and don\u2019t be afraid to take some small risks with your event kick-off .<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

An Event Kick-Off should be exciting and inspiring, not dull and boring. This is your chance to get everyone together in one room to bounce around ideas, get valuable feedback,…<\/p>\n","protected":false},"author":13,"featured_media":2433,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","_searchwp_excluded":"","inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[66],"tags":[],"filter":[],"class_list":["post-2428","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-planning"],"acf":[],"yoast_head":"\nEvent Kick-Off - 4 Quick Tips to Energize Yours! | EventMobi<\/title>\n<meta name=\"description\" content=\"An event Kick-off should be exciting and inspiring, not dull and boring. 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