{"id":46764,"date":"2022-03-17T16:42:33","date_gmt":"2022-03-17T20:42:33","guid":{"rendered":"https:\/\/www.eventmobi.com\/?p=46764"},"modified":"2025-11-12T11:54:49","modified_gmt":"2025-11-12T16:54:49","slug":"in-person-virtual-or-hybrid-events","status":"publish","type":"post","link":"https:\/\/www.eventmobi.com\/blog\/in-person-virtual-or-hybrid-events\/","title":{"rendered":"In-Person, Virtual, or Hybrid Events? How to Decide"},"content":{"rendered":"\n<p>When it comes to planning events, you have more options and flexibility now than ever before.&nbsp;<\/p>\n\n\n\n<p>You can host a traditional in-person event, with all of the fun activities, engaging live speakers, and in-person networking your audience could want.&nbsp;<\/p>\n\n\n\n<p>You can reach an enormous audience (and save on budget) by hosting a virtual-only event.&nbsp;<\/p>\n\n\n\n<p>Or you could host a <a href=\"https:\/\/www.eventmobi.com\/hybrid-events-platform\/\" target=\"_blank\" rel=\"noreferrer noopener\">hybrid conference<\/a> that brings together the best components of virtual and in-person events.&nbsp;<\/p>\n\n\n\n<p>But with so many options at your fingertips, how do you decide which type of event is best?&nbsp;<\/p>\n\n\n\n<p>To answer that question, we spoke with Lori D\u2019Agostino, President of <a href=\"https:\/\/www.momentoevents.ca\/\" target=\"_blank\" rel=\"noreferrer noopener\">Momento Events<\/a> and one of our trusted Event Success Managers here at EventMobi.&nbsp;<\/p>\n\n\n\n<script src=\"https:\/\/fast.wistia.com\/player.js\" async><\/script><script src=\"https:\/\/fast.wistia.com\/embed\/wkc70hmohq.js\" async type=\"module\"><\/script><style>wistia-player[media-id='wkc70hmohq']:not(:defined) { background: center \/ contain no-repeat url('https:\/\/fast.wistia.com\/embed\/medias\/wkc70hmohq\/swatch'); display: block; filter: blur(5px); padding-top:56.25%; }<\/style> <wistia-player media-id=\"wkc70hmohq\" aspect=\"1.7777777777777777\"><div class=\"wistia_preload_transcript_outer_wrapper\" style=\"width: 100%; height: 100%; display:flex; justify-content:center; align-items: center; margin-top:-56.25%;\"><div class=\"wistia_preload_transcript_inner_wrapper\" style=\" overflow: auto;\"><p class=\"wistia_preload_transcript_text\" aria-hidden=\"true\" tabindex=\"-1\" style=\"text-align: justify; font-size: 5px !important;\">How do you know when to choose virtual and when to choose hybrid? So here are some tips. First and foremost, safety. You can choose a hybrid event if it is safe to do so. You need to make sure you&#8217;re meeting all the health and safety measures required by your region or your country, and you are certain you can make your guests feel like it is safe to attend your event in person. Conversely, you would want to stick to virtual if there&#8217;s any doubt in your mind that you cannot make the event safe for your attendees. So if there&#8217;s restrictions in your region from hosting public gatherings like lockdowns or partial lockdowns, you&#8217;re going to want to stick to a virtual event. You will want to maybe consider a hybrid event. If your event and its content translates well to a live audience experience. So I think of things like live performance, you know, music, art, theater, large scale product launches, something like a car show or a big, you know, new car reveal or or an award show. However, you may wanna just stick to virtual if your content translates well to a virtual audience or to or to prerecorded video. I think of educational seminars, content heavy conferences, continuing education seminars. These types of events don&#8217;t really require an in person audience. In fact, they may even be best presented as a simulive or on demand video so the attendee can view it in their own time. And then the ever important event element, which we all have to consider, is budget. So you would want to look at a hybrid event approach if you have the budget to produce a hybrid event, an event that includes both in person and a virtual audience. When you&#8217;re hosting an in person event, you have to consider costs like venue, stage, sound, lights, entertainment, food, and beverage. And when it comes down to budget, stick to virtual. When when your event has a limited budget and does not wanna incur the cost of producing an in person event.<\/p><\/div><\/div><\/wistia-player>\n\n\n\n<p>Lori has years of experience managing all sorts of events. She outlined 4 questions you can ask to determine what format will best suit your event and goals.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>If you decide to plan a virtual event: Download the free&nbsp;<a href=\"https:\/\/go.eventmobi.com\/eventmobi-studio-show-flow\" target=\"_blank\" rel=\"noreferrer noopener\">Virtual Show Flow Template<\/a>&nbsp;so you can build your run of show like a pro!<\/p>\n\n\n\n<p><\/p>\n<\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>If you decide to go hybrid: Download <a href=\"https:\/\/go.eventmobi.com\/hybrid-event-checklist\" target=\"_blank\" rel=\"noreferrer noopener\">The Complete Hybrid Event Checklist<\/a> so you don&#8217;t miss a step.<\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><span style=\"color: #276092;\">Question 1:<\/span> Is it safe and easy to host an in-person event?<\/strong><\/h2>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p>Virtual and hybrid events have become popular in recent years largely because of the flexibility they offer.&nbsp;<\/p>\n\n\n\n<p>With a virtual-only or hybrid event, you don\u2019t have to worry about things like travel restrictions, inclement weather, or other unforeseeable events getting in the way. If such issues do arise, your attendees will easily be able to watch and engage from the comfort of their own home. A good <a href=\"https:\/\/www.eventmobi.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">event platform<\/a> will make it easy to pivot from in-person to virtual events without causing too much disruption.&nbsp;<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"896\" src=\"https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S1-1024x896.jpg\" alt=\"A woman watching a virtual event on her laptop while a dog sits on her lap.\" class=\"wp-image-46933\" srcset=\"https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S1-1024x896.jpg 1024w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S1-300x263.jpg 300w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S1-768x672.jpg 768w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S1-216x189.jpg 216w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S1-700x613.jpg 700w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S1.jpg 1324w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><strong><span style=\"color: #276092;\">Question 2:<\/span> Are there elements of this event that are better live?<\/strong><\/strong><\/h2>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"893\" height=\"1024\" src=\"https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/step2-6-893x1024.jpg\" alt=\"An example of a hybrid event - the first image shows a mobile phone in hand displaying an event app home screen. The second photo shows a woman tuning into the same event using the EventMobi Virtual Space.\" class=\"wp-image-46957\" srcset=\"https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/step2-6-893x1024.jpg 893w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/step2-6-261x300.jpg 261w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/step2-6-768x881.jpg 768w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/step2-6-216x248.jpg 216w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/step2-6-700x803.jpg 700w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/step2-6.jpg 1324w\" sizes=\"(max-width: 893px) 100vw, 893px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p>The type of event you\u2019re planning on hosting also plays a big role in deciding between an in-person, virtual, or <a href=\"https:\/\/www.eventmobi.com\/hybrid-events-platform\/\" target=\"_blank\" rel=\"noreferrer noopener\">hybrid event<\/a>.&nbsp;<\/p>\n\n\n\n<p>Some events are best in person. For example, live performances of musical bands or theatrical groups are going to be more enjoyable if people can be in the same room, watching the performers live on stage.&nbsp;<\/p>\n\n\n\n<p>Beyond performances, some events require a greater focus on the in-person elements. If you\u2019re hosting an event to celebrate a great year in your business and hand out awards to employees, attendees will likely want to be there in person to enjoy food and drink, accept their awards in person, and maybe show off their moves on the dancefloor.&nbsp;<\/p>\n<\/div>\n<\/div>\n\n\n\n<p>However, bear in mind that even for events like these, a hybrid option can still help you reach people who might not be able to be there in person. After all, the Oscars are technically a hybrid event! You have lots of people attending the red carpet, and even more watching from home.&nbsp;<\/p>\n\n\n\n<p>In other words, a hybrid event will allow you to offer some attendees all of the perks that come with an in-person event, while still including folks who can\u2019t be there live.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><strong><span style=\"color: #276092;\">Question 3:<\/span> What is the budget for this event?&nbsp;<\/strong><\/h2>\n\n\n\n<p>Last but not least, the budget for your event will also play a role in whether you opt for an in-person, virtual, or hybrid experience.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"461\" src=\"https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/04\/chart2-1-1024x461.png\" alt=\"An example of the most common expenses in meetings and events.\" class=\"wp-image-48850\" srcset=\"https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/04\/chart2-1-1024x461.png 1024w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/04\/chart2-1-300x135.png 300w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/04\/chart2-1-768x346.png 768w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/04\/chart2-1-1536x691.png 1536w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/04\/chart2-1-2048x922.png 2048w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/04\/chart2-1-216x97.png 216w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/04\/chart2-1-700x315.png 700w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>In-person events will almost always be more costly, because you must account for things like venue bookings, guest accommodations, catering, and equipment.&nbsp;<\/p>\n\n\n\n<p>A virtual event will cut back on all of these costs, and allow you to host an engaging event on a much tighter budget.&nbsp;<\/p>\n\n\n\n<p>A hybrid event can help you save on costs while still offering an in-person experience for some attendees.&nbsp;<br>For example, a business could extend in-person invites to all C-level employees, and give others in the company access to the virtual elements through a <a href=\"https:\/\/www.eventmobi.com\/hybrid-events-platform\/\" target=\"_blank\" rel=\"noreferrer noopener\">hybrid event app<\/a>.<\/p>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><span style=\"color: #276092;\">Question 4:<\/span> How important is evergreen content off the back of this event?&nbsp;<\/strong><\/h2>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"882\" src=\"https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S4-4-1024x882.png\" alt=\"A flowchart of a Hybrid event.\" class=\"wp-image-46980\" srcset=\"https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S4-4-1024x882.png 1024w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S4-4-300x259.png 300w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S4-4-768x662.png 768w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S4-4-216x186.png 216w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S4-4-700x603.png 700w, https:\/\/www.eventmobi.com\/wp-content\/uploads\/2022\/03\/S4-4.png 1345w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p>With a virtual or hybrid event, you\u2019ll be able to capture all of your speakers and presentations on camera, which gives you a wealth of evergreen content to use long after the event has closed.&nbsp;<\/p>\n\n\n\n<p>In fact, EventMobi\u2019s hybrid event platform makes it easy to create a library of evergreen content, accessible to anyone who wasn\u2019t at the event or wants to revisit certain presentations later. You can also use the footage you capture in your marketing materials, or to promote your next event.<\/p>\n<\/div>\n<\/div>\n\n\n\n<p>An in-person-only event can be a memorable experience, but once it\u2019s over, you won\u2019t have access to this valuable content. If you plan to record your live event anyway, consider live streaming your content to a virtual audience to expand your reach.&nbsp;<\/p>\n\n\n\n<p>There\u2019s a lot to consider when planning an event, and one of the first things you\u2019ll need to decide is exactly what type of experience you want to offer. If you go through each of the questions above, you\u2019ll have a much easier time deciding whether you should go with an in-person, virtual, or hybrid event.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>To learn more about how EventMobi can help you host a successful in-person, virtual or hybrid event,&nbsp;<a href=\"https:\/\/www.eventmobi.com\/demo\/\" target=\"_blank\" rel=\"noreferrer noopener\">book your personalized demo<\/a>&nbsp;with one of our event tech specialists today!<\/p>\n<\/blockquote>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You have more options than ever when choosing a format for your next event. Here\u2019s what to consider when deciding between in-person, virtual, or hybrid events.<\/p>\n","protected":false},"author":114,"featured_media":47111,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","_searchwp_excluded":"","inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[66],"tags":[296],"filter":[],"class_list":["post-46764","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-planning","tag-event-planning"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.4 (Yoast SEO v26.4) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Choose In-Person, Virtual, or Hybrid Events | EventMobi<\/title>\n<meta name=\"description\" content=\"Trying to decide whether or not to go back in-person, stay strictly virtual, or plan for hybrid events? Use this guide to find the best option for you.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.eventmobi.com\/blog\/in-person-virtual-or-hybrid-events\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"In-Person, Virtual, or Hybrid Events? How to Decide\" \/>\n<meta property=\"og:description\" content=\"Trying to decide whether or not to go back in-person, stay strictly virtual, or plan for hybrid events? 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